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1. Support for Credit notes (or negative invoices)

   The current version of GnuCash doesn't have a paradigm for Credit notes.

   For clarity: with a credit note, I mean the opposite of an invoice, or a
   "negative" invoice, depending on the view you prefer.

   This report is created as a follow-up to the mailing list thread called "GDA:
   status", although most of this thread deals with GDA and not Credit notes. The
   relevant part of this thread starts May, 27th 2008.

   According to Derek, it's not possible to simply remove the negative totals
   error check. The internal logic relies on value+accounttype to determine
   whether a transaction is an invoice or a payment.

   Reworking the internal logic would be the first step to solve the CN issue.
   Once the internal logic no longer depends on value+accounttype, the restriction
   could be removed and a basic form of credit notes are possible.

   In the longer run there would be some "nice to have's" of course:
   * separate and combined reporting in invoices and credit notes
   * different wordings on printed invoices and credit notes (required by Belgian
   law by the way: invoices need to state clearly: Invoice, while credit notes
   need to state: Credit note)

   Finally more obvious GUI hints to the creation of credit notes would be helpful
   as well. I am thinking of
   * the business menus would have to mention Bill/CN and Invoice/CN, or broaden
   the term to "Sales documents" and "Purchase documents"... I know these aren't
   very nice for menus, but they just serve as suggestions. Someone else may think
   of better words.
   * Inside the "New invoice/bill" dialog (which may also have to be renamed), an
   option could be added to specify whether the new document will be an invoice or
   a credit note.
   * The dialog in which the actual invoice/CN transactions are entered could then
   continue to use positive values at all times. The internal logic can determine
   the real sense of the final transaction based on A/P vs A/R together with the
   document being invoice or CN
   * A slight variation on the last suggestion is that even an invoice or a CN can
   be positive or negative. The sense of the final transaction then simply depends
   on three parameters: AP vs AR, invoice vs CN and sign of document total. Note
   that although a negative invoice and a positive credit note have the same
   mathematical effect, but Belgian law doesn't consider them the same (although I
   personally consider this pure nitpicking).

   • Instead of renaming the current menu items, it is also possible to add another (set of) menu items specifically for CN's (New CN, Search CN,...). This would eliminate the need for additions to the two dialogs that follow (some name mangling not considered here).

   Final note: until this would be implemented, Derek suggests a (somewhat awkward
   but working) work around:
   A Process Payment gives you that "Negative" number. What you would
   do is Process Payment to, say, your checking account. Then after
   the transaction gets posted you can go in and change it from Checking
   to Income. Make sure you only change the account, not the AMOUNT.
   Changing the amount will throw off all the numbers.

   The current version of GnuCash doesn't have a paradigm for Credit notes.

   For clarity: with a credit note, I mean the opposite of an invoice, or a
   "negative" invoice, depending on the view you prefer.

   This report is created as a follow-up to the mailing list thread called "GDA:
   status", although most of this thread deals with GDA and not Credit notes. The
   relevant part of this thread starts May, 27th 2008.

   According to Derek, it's not possible to simply remove the negative totals
   error check. The internal logic relies on value+accounttype to determine
   whether a transaction is an invoice… more

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   completed  ·  AdminGeert Janssens (Core Dev, GnuCash) responded

   Credit notes have been implemented for gnucash 2.6. Small improvements can still be made, but those can be filed as independent feature requests